Finance and Administration Manager Vacancy at Heshima Kenya in NAirobi,Kenya,EAst Africa

Post:Finance and Administration Manager
Organization: Heshima Kenya
Location:NAirobi,kenya
Position Overview:
Heshima Kenya is a non-profit organization based in Nairobi, Kenya dedicated to identifying, protecting and empowering unaccompanied refugee children and youth, especially adolescent girls, through our specialized shelter, education and advocacy programs. Working closely with the Country Director and program management team, the Finance and Administration Manager is responsible for ensuring effective and timely finance reporting, ensuring budgetary control and; overall compliance with US and Kenyan Government laws and donor requirements. The position holder reports directly to the Country Director and receives daily support from the Senior Program Manager. He/ She will oversee the administrative and finance team and provide oversight to Heshima Kenya’s bookkeeper based in Chicago.

Primary Responsibilities: 1. Responsible for developing and implementing financial and administrative procedures such as: payroll, bookkeeping, insurance, budget and cost control, personnel policies, accounting functions, procurement procedures, contracts, inventory management and control procedures, security of facilities, financial reporting, strategic planning, as well as obtaining appropriate financing.

 2. Develops and regularly updates budgeting methodology.

3. Consolidates budgets on a quarterly basis or more often as needed for submission to Country Director for review. 4. Oversees donor requirements and communicates any budget variance and needs with the Country Director and to donors upon approval from the Country Director.

5. Prepares financial and narrative Board reports and represents Heshima Kenya’s financial status
 during Board meetings and financial Committee meetings; recommending areas of improvement and/or cost-cutting. 6. Monitors actual programmatic costs and recoveries versus budgeted costs and recoveries, and prepares monthly reports for submission to the Country Director.

 7. Ensures that taxes and other statutory payments are made in a timely manner to all Government agencies and vendors.

8.Holds regular meetings with US-based team and Country Director to analyze monthly and quarterly cash flow, expense projections, and ensure that accounting standards are followed; provide guidance where necessary.

9.Works closely with the Country Director and program managers to develop the annual operating budget.

10.Oversees inventory management of the Maisha Collective and ensures that proper accounting policies and procedures are in place.

11. Tracks all Maisha sales and ensures proper record keeping within the US and Kenya Quick Book files.

12. Prepares monthly budget, donor, and sales reports and analyzes variance and income needs.

 13. Oversees audit preparation and communication.

Qualifications:
 1. Be a Kenyan citizen.
 2. MBA in Business or Finance preferred; Certified Public Accountant (CPA-III).
 3. 2-3 years experience in accounting in a senior level position.
 4. Knowledge of accounting and especially on inventory management within a manufacturing concern.
 5. Strong knowledge of international and US accounting standards; background in OMB and GAAP accounting standards a plus.
6. Proficient in MS Office and with strong knowledge of QuickBooks.
 7. Knowledge of Kenyan laws on all statutory deductions and tax compliance issues. 8. Must have a Certificate of Good Conduct.
How to apply:

Send your CV and Cover Letter with three references to Finance@heshimakenya.org by 15th August 2013 and mention the position as the subject.
Closing date: 15 Aug 2013
How to Apply
http://reliefweb.int/job/594264/finance-and-administration-manager